top of page

why choose us?

At Alvic Property Management, we're more than just a service – we're your partner in success. Explore our commitment to efficiency, transparency, and personalized care, tailored to meet your property needs

  • At Alvic Property Management, your property benefits from a customized approach. From meticulous attention to detail to personalized care, we treat your property as we would our own.

  • Our commitment to excellence in service ensures you feel valued and supported at every interaction. Experience warmth and dedication from the moment you reach out to us.

  • We're more than property managers; we're your partners in success. Whether you're a property owner seeking peace of mind or a tenant looking for a home, we're here to help you achieve your goals.

  • Experience seamless property management with our highly organized team. We utilize advanced platforms like Asana and Buildium to ensure precision and efficiency in every task.

  • Your property deserves the best. With unwavering commitment and a keen eye for cleanliness, we maintain your property to the highest standards.

  • Time is crucial in property management. Trust us for swift responses and efficient operations, no matter the inquiry or urgency.

  • Communication is key. Stay informed and engaged through regular updates and interactive platforms, ensuring transparency and collaboration every step of the way.

New yourk city
Management service

Risk Management

  • Compliance Management: Ensure Completion of All NYC Local Laws and Schedule All Required Testing

  • Violation Management: Prevent, Cure, and Resolve Violations Including Representing Clients at Hearings

  • Routine Building Inspections: Conduct Regular Building Inspections and Provide Proactive Maintenance Recommendations

  • Insurance Procurement: Shop for and Secure Competitive Insurance Quotes to Ensure Optimal Coverage

  • Compliance Resources: Share NYC Compliance Resources and Updates with Board Members to Keep Them Informed

Management

compliance management: ensure completion of all nyc local laws and schedule all required testing

  • Local Law Monitoring: Staying updated on NYC local laws and regulations.

  • Schedule Testing: Ensure all mandatory tests, such as elevator Cat 1, Cat 5, periodic, and the sprinkler 5 year testing are completed.

  • Documentation: Keeping detailed records of all completed testing and inspections.

  • Regulatory Liaison: Acting as a liaison with government entities to ensure compliance.

01.

violation management: prevent, cure, and resolve violations including representing clients at hearings

  • Violation Tracking: Calendaring and monitoring all violations and their status.

  • Resolution Strategies: Developing strategies to address and resolve each violation.

  • Legal Support: Working with legal professionals to prepare for and attend hearings.

  • Remediation Plans: Developing strategies to correct conditions leading to violations.

02.

routine building inspections: conduct regular building inspections and provide proactive maintenance recommendations

  • Inspection Schedule: Establishing a routine schedule for inspections.

  • Detailed Checklists: Using checklists to ensure thorough inspections.

  • Maintenance Recommendations: Providing proactive recommendations based on inspection findings.

  • Reporting: Documenting and sharing inspection results with the board.

03.

insurance procurement: shop for and secure competitive insurance quotes to ensure optimal coverage

  • Needs Assessment: Assessing the property’s insurance requirements.

  • Market Research: Finding the best insurance providers and policies.

  • Competitive Quotes: Comparing quotes from multiple companies.

  • Policy Management: Regularly reviewing and updating insurance policies.

  • Claims Assistance: Helping clients process insurance claims.

04.

compliance resources: share nyc compliance resources and updates with board members to keep them informed

  • Resource Compilation: Gathering relevant compliance resources.

  • Regular Updates: Providing updates on compliance requirements.

  • Informational Sessions: Organizing informational meetings for board members.

  • Communication Channels: Establishing channels to share information.

  • Advisory Support: Offering ongoing support for compliance issues.

05.

risk management.

Finance Service

Financial Management

  • Develop Annual Operational and Long-Term Capital Budgets

  • Ensure Meticulous Financial Supervision and Record Keeping

  • Distribute Customized Financial Reports Each Month

  • Coordinate Tax Preparation with the Client’s Accountant

  • Obtain Approval for All Bills Outside of the Operating Budget via the Portal

Finance

develop annual operational and long-term capital budgets

  • Operational Budgeting: Estimating annual expenses, covering maintenance, utilities, salaries, and other operational costs.

  • Capital Budgeting: Planning for long-term investments in infrastructure, major repairs, and upgrades, projecting costs over multiple years.

  • Local Law Compliance Forecasting: Strategic financial planning for local law projects.

  • Historical Analysis: Reviewing past financial data to identify trends and forecast future performance.

01.

ensure meticulous financial supervision and record keeping

  • Regular Audits: Conducting internal and external audits to ensure accuracy and compliance.

  • Detailed Records: Maintaining comprehensive records of all financial transactions.

  • Financial Software: Using advanced software to track expenses, delinquencies, and budgets vs. actuals in real-time.

  • Compliance: Adhering to relevant nyc laws and accounting standards.

  • Internal Controls: Implementing strong internal controls to prevent fraud and errors.

02.

distribute customized financial reports each month

  • Custom Reports: Tailoring reports to meet the specific needs of each board.

  • Key Metrics: Including essential financial metrics such as cash flow, income statements, balance sheets, and budget variances.

  • Analysis and Insights: Offering detailed analysis and insights into financial performance.

  • Accessibility: Ensuring reports are easily accessible and presented clearly.

  • Timeliness: Distributing reports consistently and on schedule.

03.

coordinate tax preparation with the client’s accountant

  • Document Compilation: Gathering all necessary financial documents.

  • Collaboration: Working closely with the client’s accountant to ensure accurate tax filings.

  • Deadline Management: Tracking tax deadlines and ensuring timely filings.

  • Regulation Updates: Staying informed about changes in tax laws.

04.

obtain approval for all bills outside of the operating budget via the portal

  • Expense Tracking: Reviewing and processing all bills per board approved proposals.

  • Approval Workflow: Using the portal to create a streamlined approval process.

  • Board Approval: Obtaining board approval for all variable expenses in the budget via the management portal.

  • Documentation: Keeping records of all approvals for transparency and future reference.

05.

financial management.

Operations Service

Administrative Management

  • Organize and Schedule All Vendor Site Visits

  • Provide Same-Day Response Time to Owners, Documented in the Portal

  • Secure Multiple Bids for Projects

  • Attend Board Meetings with Reports Prepared in Advance

  • Oversee Maintenance and Repair Requests, Ensuring Timely and Efficient Resolution

Operations

​organize and schedule all vendor site visits

  • Coordination: Contacting vendors to arrange visits, ensuring their availability aligns with the project timeline.

  • Calendar Management: Maintaining a master schedule to track vendor visits and avoid conflicts.

  • Preparation: Ensuring vendors have all necessary information about the site and the scope of work before the visit.

  • Communication: Informing all necessary parties, including supers and residents about scheduled visits to ensure readiness and minimize disruptions.

01.

provide same-day response time to owners, documented in the portal

  • Efficient Communication: Using email, phone, and management portals to respond quickly to owner inquiries.

  • Documentation: Logging all communications in the portal for transparency and future reference.

  • Prioritization: Implementing a system to address urgent matters immediately and ensure all queries are responded to within the same day.

02.

secure multiple bids for projects

  • Request for Proposal (RFP): Creating detailed RFPs outlining project requirements and expectations.

  • Vendor Outreach: Contacting a list of pre-qualified vendors to solicit bids.

  • Bid Evaluation: Comparing bids based on cost, scope, timeline, and vendor references.

  • Negotiation: Engaging in negotiations to refine bids and secure the best terms.

03.

attend board meetings with reports prepared in advance

  • Report Compilation: Creating comprehensive reports on financials, project updates, and open issues requiring board attention.

  • Agenda Setting: Collaborating with board members to develop a meeting agenda.

  • Presentation: Presenting the reports clearly and concisely, addressing questions, and providing recommendations.

04.

​oversee maintenance and repair requests, ensuring timely and efficient resolution

  • Tracking of Requests: Recording all incoming requests and categorizing them based on urgency and type.

  • Vendor Assignment: Assigning qualified vendors to specific tasks, ensuring they have the necessary information to complete the job.

  • Follow-Up: Regularly checking in with vendors to ensure timely completion of work and conducting inspections to verify quality.

  • Communication: Keeping owners and tenants informed about the status of their requests and expected completion times.

05.

administrative management.

Auxiliary Services

Additional Services

  • Project Management for Capital Improvement Projects

  • Legal Consultations

  • Handy-Man Repairs

  • Resale Management

  • Brokerage Services

Auxiliary Services

project management for capital improvement projects

  • Project Planning: Developing detailed milestones for project completion.

  • Coordination: Coordinating with contractors, engineers and owners.

  • Progress Tracking: Monitoring progress and making adjustments.

  • Risk Management: Identifying and mitigating risks such as obtaining up to date insurance policies and licenses.

  • Quality Control: Ensuring work meets quality standards.

01.

legal consultations

  • Legal Advice: Providing access to legal experts.

  • Document Review: Reviewing legal documents.

  • Representation: Offering representation in legal proceedings.

  • Risk Assessment: Conducting legal risk assessments.

  • Ongoing Support: Providing ongoing legal support.

02.

handy-man repairs

  • Small Repairs: Addressing minor maintenance issues.

  • Routine Maintenance: Performing regular upkeep tasks.

  • Emergency Repairs: Handling urgent repair needs.

  • Quality Assurance: Ensuring all repairs meet quality standards.

03.

resale management

  • Market Analysis: Conducting market analysis to set pricing.

  • Listing Services: Preparing and listing properties for sale.

  • Buyer/Seller Coordination: Facilitating negotiations and transactions.

  • Transaction Management: Managing the entire sales process.

  • Advisory Services: Providing advice on buying and selling.

04.

brokerage services

  • Property Listings: Listing properties for sale or lease.

  • Market Research: Conducting research to inform pricing and strategy.

  • Negotiation Support: Assisting with negotiations.

  • Transaction Oversight: Managing transactions from start to finish.

  • Client Representation: Representing clients’ interests in the market.

05.

additional services.

bottom of page