why choose us?
At Alvic Property Management, we're more than just a service – we're your partner in success. Explore our commitment to efficiency, transparency, and personalized care, tailored to meet your property needs
At Alvic Property Management, your property benefits from a customized approach. From meticulous attention to detail to personalized care, we treat your property as we would our own.
Our commitment to excellence in service ensures you feel valued and supported at every interaction. Experience warmth and dedication from the moment you reach out to us.
We're more than property managers; we're your partners in success. Whether you're a property owner seeking peace of mind or a tenant looking for a home, we're here to help you achieve your goals.
Experience seamless property management with our highly organized team. We utilize advanced platforms like Asana and Buildium to ensure precision and efficiency in every task.
Your property deserves the best. With unwavering commitment and a keen eye for cleanliness, we maintain your property to the highest standards.
Time is crucial in property management. Trust us for swift responses and efficient operations, no matter the inquiry or urgency.
Communication is key. Stay informed and engaged through regular updates and interactive platforms, ensuring transparency and collaboration every step of the way.


Risk Management
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Compliance Management: Ensure Completion of All NYC Local Laws and Schedule All Required Testing
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Violation Management: Prevent, Cure, and Resolve Violations Including Representing Clients at Hearings
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Routine Building Inspections: Conduct Regular Building Inspections and Provide Proactive Maintenance Recommendations
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Insurance Procurement: Shop for and Secure Competitive Insurance Quotes to Ensure Optimal Coverage
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Compliance Resources: Share NYC Compliance Resources and Updates with Board Members to Keep Them Informed

compliance management: ensure completion of all nyc local laws and schedule all required testing
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Local Law Monitoring: Staying updated on NYC local laws and regulations.
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Schedule Testing: Ensure all mandatory tests, such as elevator Cat 1, Cat 5, periodic, and the sprinkler 5 year testing are completed.
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Documentation: Keeping detailed records of all completed testing and inspections.
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Regulatory Liaison: Acting as a liaison with government entities to ensure compliance.
01.
violation management: prevent, cure, and resolve violations including representing clients at hearings
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Violation Tracking: Calendaring and monitoring all violations and their status.
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Resolution Strategies: Developing strategies to address and resolve each violation.
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Legal Support: Working with legal professionals to prepare for and attend hearings.
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Remediation Plans: Developing strategies to correct conditions leading to violations.
02.
routine building inspections: conduct regular building inspections and provide proactive maintenance recommendations
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Inspection Schedule: Establishing a routine schedule for inspections.
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Detailed Checklists: Using checklists to ensure thorough inspections.
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Maintenance Recommendations: Providing proactive recommendations based on inspection findings.
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Reporting: Documenting and sharing inspection results with the board.
03.
insurance procurement: shop for and secure competitive insurance quotes to ensure optimal coverage
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Needs Assessment: Assessing the property’s insurance requirements.
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Market Research: Finding the best insurance providers and policies.
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Competitive Quotes: Comparing quotes from multiple companies.
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Policy Management: Regularly reviewing and updating insurance policies.
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Claims Assistance: Helping clients process insurance claims.
04.
compliance resources: share nyc compliance resources and updates with board members to keep them informed
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Resource Compilation: Gathering relevant compliance resources.
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Regular Updates: Providing updates on compliance requirements.
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Informational Sessions: Organizing informational meetings for board members.
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Communication Channels: Establishing channels to share information.
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Advisory Support: Offering ongoing support for compliance issues.
05.
risk management.

Financial Management
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Develop Annual Operational and Long-Term Capital Budgets
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Ensure Meticulous Financial Supervision and Record Keeping
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Distribute Customized Financial Reports Each Month
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Coordinate Tax Preparation with the Client’s Accountant
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Obtain Approval for All Bills Outside of the Operating Budget via the Portal

develop annual operational and long-term capital budgets
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Operational Budgeting: Estimating annual expenses, covering maintenance, utilities, salaries, and other operational costs.
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Capital Budgeting: Planning for long-term investments in infrastructure, major repairs, and upgrades, projecting costs over multiple years.
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Local Law Compliance Forecasting: Strategic financial planning for local law projects.
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Historical Analysis: Reviewing past financial data to identify trends and forecast future performance.
01.
ensure meticulous financial supervision and record keeping
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Regular Audits: Conducting internal and external audits to ensure accuracy and compliance.
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Detailed Records: Maintaining comprehensive records of all financial transactions.
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Financial Software: Using advanced software to track expenses, delinquencies, and budgets vs. actuals in real-time.
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Compliance: Adhering to relevant nyc laws and accounting standards.
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Internal Controls: Implementing strong internal controls to prevent fraud and errors.
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distribute customized financial reports each month
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Custom Reports: Tailoring reports to meet the specific needs of each board.
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Key Metrics: Including essential financial metrics such as cash flow, income statements, balance sheets, and budget variances.
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Analysis and Insights: Offering detailed analysis and insights into financial performance.
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Accessibility: Ensuring reports are easily accessible and presented clearly.
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Timeliness: Distributing reports consistently and on schedule.
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coordinate tax preparation with the client’s accountant
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Document Compilation: Gathering all necessary financial documents.
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Collaboration: Working closely with the client’s accountant to ensure accurate tax filings.
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Deadline Management: Tracking tax deadlines and ensuring timely filings.
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Regulation Updates: Staying informed about changes in tax laws.
04.
obtain approval for all bills outside of the operating budget via the portal
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Expense Tracking: Reviewing and processing all bills per board approved proposals.
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Approval Workflow: Using the portal to create a streamlined approval process.
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Board Approval: Obtaining board approval for all variable expenses in the budget via the management portal.
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Documentation: Keeping records of all approvals for transparency and future reference.
05.
financial management.

Administrative Management
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Organize and Schedule All Vendor Site Visits
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Provide Same-Day Response Time to Owners, Documented in the Portal
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Secure Multiple Bids for Projects
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Attend Board Meetings with Reports Prepared in Advance
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Oversee Maintenance and Repair Requests, Ensuring Timely and Efficient Resolution

organize and schedule all vendor site visits
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Coordination: Contacting vendors to arrange visits, ensuring their availability aligns with the project timeline.
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Calendar Management: Maintaining a master schedule to track vendor visits and avoid conflicts.
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Preparation: Ensuring vendors have all necessary information about the site and the scope of work before the visit.
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Communication: Informing all necessary parties, including supers and residents about scheduled visits to ensure readiness and minimize disruptions.
01.
provide same-day response time to owners, documented in the portal
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Efficient Communication: Using email, phone, and management portals to respond quickly to owner inquiries.
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Documentation: Logging all communications in the portal for transparency and future reference.
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Prioritization: Implementing a system to address urgent matters immediately and ensure all queries are responded to within the same day.
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secure multiple bids for projects
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Request for Proposal (RFP): Creating detailed RFPs outlining project requirements and expectations.
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Vendor Outreach: Contacting a list of pre-qualified vendors to solicit bids.
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Bid Evaluation: Comparing bids based on cost, scope, timeline, and vendor references.
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Negotiation: Engaging in negotiations to refine bids and secure the best terms.
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attend board meetings with reports prepared in advance
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Report Compilation: Creating comprehensive reports on financials, project updates, and open issues requiring board attention.
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Agenda Setting: Collaborating with board members to develop a meeting agenda.
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Presentation: Presenting the reports clearly and concisely, addressing questions, and providing recommendations.
04.
oversee maintenance and repair requests, ensuring timely and efficient resolution
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Tracking of Requests: Recording all incoming requests and categorizing them based on urgency and type.
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Vendor Assignment: Assigning qualified vendors to specific tasks, ensuring they have the necessary information to complete the job.
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Follow-Up: Regularly checking in with vendors to ensure timely completion of work and conducting inspections to verify quality.
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Communication: Keeping owners and tenants informed about the status of their requests and expected completion times.
05.
administrative management.

project management for capital improvement projects
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Project Planning: Developing detailed milestones for project completion.
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Coordination: Coordinating with contractors, engineers and owners.
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Progress Tracking: Monitoring progress and making adjustments.
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Risk Management: Identifying and mitigating risks such as obtaining up to date insurance policies and licenses.
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Quality Control: Ensuring work meets quality standards.
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legal consultations
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Legal Advice: Providing access to legal experts.
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Document Review: Reviewing legal documents.
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Representation: Offering representation in legal proceedings.
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Risk Assessment: Conducting legal risk assessments.
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Ongoing Support: Providing ongoing legal support.
02.
handy-man repairs
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Small Repairs: Addressing minor maintenance issues.
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Routine Maintenance: Performing regular upkeep tasks.
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Emergency Repairs: Handling urgent repair needs.
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Quality Assurance: Ensuring all repairs meet quality standards.
03.
resale management
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Market Analysis: Conducting market analysis to set pricing.
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Listing Services: Preparing and listing properties for sale.
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Buyer/Seller Coordination: Facilitating negotiations and transactions.
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Transaction Management: Managing the entire sales process.
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Advisory Services: Providing advice on buying and selling.
04.
brokerage services
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Property Listings: Listing properties for sale or lease.
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Market Research: Conducting research to inform pricing and strategy.
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Negotiation Support: Assisting with negotiations.
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Transaction Oversight: Managing transactions from start to finish.
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Client Representation: Representing clients’ interests in the market.